Strategic planning.
– Coordinate and implement long range and annual strategic planning in conjunction with artistic director, staff, and Board of Directors

Administration.
– Supervise daily administrative operations and collaborate with artistic director in executing the season.
– Personnel management, including, but not limited to:
– In conjunction with artistic director, supervise all staff, including coaching, mentoring, conflict management/resolution, performance management, and training.
– In conjunction with artistic director, recruit all levels of employees, including freelance and temporary employees.
– Maintain job descriptions.
– Maintain employee records.
– In conjunction with artistic director, manage hiring and termination process.
– Maintain handbook for board of directors.
– Maintain employee handbook
– Maintain theater’s documents (b-laws, policies, contracts, financial records, etc.).
– Maintain photo archive of productions.
– Schedule and chair staff meetings.
– Set duty timelines and collect reports from staff members
– Create annual production calendar.
– Manage all insurance needs and policies.

Financial management.
– Collaborate with the treasurer, bookkeeper, and board on overall financial management.
– Prepare and implement financial plan, including an annual operating budget and a long-term budget which supports the annual production schedule and strategic plan.
– Collaborate with artistic director to produce production budget for the season.
– Manage all accounts payable and receivable.
– Manage payroll and payroll tax requirements such as liability payments, quarterly payments and 1099/W-2s.
– With bookkeeper, generate financial reports.
– Manage annual audit and 990s and ensure timely completion
– Reconcile weekly box office cash intake with box office manager.
– Manage all weekly bank deposits and conduct monthly reconciliation reports.
– Manage all banking and vender relationships.
– Pay bills.
– Create and distribute a profit and loss statement for each production.
– Maintain the AEA bond.

Marketing.
Duties including but not limited to:
– Development of yearly ticketing strategy.
– Communications with ticketing agency, including negotiating contract, ordering tickets,
etc.
– Maintain or supervise the maintenance of the website.
– Organize creation and printing of all printed materials.
– Distribute or supervise distribution of all performance information to various media
outlets at timely intervals.
– In conjunction with artistic director, manage educational and apprentice programs.

Development.
– Grants
– Coordinate and contribute to the writing of grants.
– Review grant proposals and grant reports for accuracy and content before sending.
– Donor development.
– Write thank you letters to donors.
– Work with board on annual fundraising letter.
– Maintain donor database.
– Maintain subscriber database.
– Provide event support where necessary.

Board relations.
– In conjunction with artistic director, maintain positive and collaborative working relationship with Board of Directors.
– Provide board with monthly reports to assess progress toward goals and objectives of the yearly goals, staff activity and financial updates
– Provide logistical support to the board, including meeting logistics and preparation of supporting materials in advance of meeting dates.

Advocacy
– Build a positive relationship with the community, including volunteers, donors, sponsors, public officials, and other arts organizations
– In conjunction with the artistic director, present the public face of the theater.

Facility management
– In conjunction with the board, set goals for building upkeep and maintenance.
– Coordinate maintenance/repair projects (with board approval).
– Ensure compliance with state and local codes.
– Procure the annual liquor license.

Production support.
– Work closely with artistic director to provide administrative services for the production process.
– Act as primary liaison with Actors’ Equity Association.
– Create production team/actor contracts, distribute and collect paperwork.
– Manage financial payment of all production staff and costs.
– With artistic director, create organizational checklist for all productions.
– Reconcile production receipts and manage final payments and reimbursements.

Qualifications
– A college degree or equivalent experience.
– Organizational development and management skills.
– Leadership and relationship management experience.
– Strong written and verbal communication skills.
– Understanding of finance and managerial accounting.
– Arts management training preferred.
– Experience with fundraising and development preferred.
– Strong interest in the performing arts.

To apply, please send a resume and cover letter to info@gloucesterstage.com. Applications accepted through November 30, 2026

Salary range: $68,000-$74,000 commensurate with experience